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Quick Questions and Answers

Please see below for questions that the community has asked, along with our answers. Some questions may be a compilation of similar questions on the same topic. Questions may be edited for brevity.

I've heard that students with unpaid lunch debt or other obligations can be banned from all extracurricular activities except sports. Is this true?

This is not true. The Board of Education on October 15, 2019 unanimously passed a revised version of Policy 8550 - Unpaid Meal Charges/Outstanding Food Service Charges. Policy 8550 now includes a provision in which revised Policy 5513 - Care of School Property would be followed when parents fail to address an account in arrears of more than $75 after attending an in-person meeting with the Superintendent or designee, the Business Administrator or designee, and the Building Principal
to address the outstanding balance, and then failing to address the arrears within 10 school days after the meeting. Policy 5513 states that an administrator may revoke privileges including school trips such as a pool party or the Senior Class Trip, not educational field trips. Other privileges that may be revoked include school dances and extracurricular activities not listed as covered by the annual Activities Fee. All high school and middle school sports are covered by the Activities Fee. A comprehensive list of activities also covered by the Activities Fee is available on the District web site.

Please explain what the profit from cafeteria funds is used for in the district and what Aramark provide if anything besides food?

Surplus from the food service program is mainly used to purchase new or replacement equipment, maintain equipment, purchase or replace cafeteria tables, upgrade technology (registers, pin pads, software) and any other capital or long term asset purchase that is needed.

Aramark provides management services for the food service program. All of the food service employees are Aramark employees. The District pays Aramark on a per-meal-served basis to manage the entire program – which means they purchase food, hire, assign and pay employees, provide management oversight, design menus that meet all of the required nutritional guidelines, manage governmental commodities, farm-to-school and other programs, and complete all required Department of Agriculture required documentation. Aramark is paid monthly based on the number of meals served. Any uncollected debt is absorbed by the District.

The food service program is intended to function like a business and is completely separate from the District's general fund budget. It must be self sufficient, or the District would be required to appropriate budget dollars into the program and develop a corrective action plan in order to make it solvent.

Will the School Safety & Security Forum on October 29, 2019 be live streamed?

The School Safety & Security Forum scheduled for October 29, 2019 at 7 pm in the Cherry Hill High School West auditorium will be live streamed on the District YouTube channel.

Please clarify the beginning amount that was owed regarding Policy 8550 - Unpaid Meal Charges/Outstanding Food Service Charges and the current balance of monies owed.

At the close of the 2018-2019 school year, the total delinquency was $18,887.87. As of Wednesday, October 2, 2019, the balance due is $16,235.70.

When will the PARCC results from the 2018/2019 school year be added to Genesis?

We expect to post students' 2018-2019 PARCC results on Genesis by the end of September. Parents will be notified when the results are posted.

It appears there is a new company for the lunch account (PaySchools Central). I still have funds in the MySchoolBucks account from last year. Will the funds transfer?

Yes. The Cherry Hill Public Schools has changed the meal payment system from MySchoolBucks to PaySchools Central. Any money remaining in your MySchoolBucks account from last year will automatically transfer over to your new PaySchools Central account when you register for a PaySchools account. A step-by-step guide to signing up for PaySchools Central is available online. Please note that our District app, available for free on the App Store and on Google Play, has been updated to include PaySchools Central rather than MySchoolBucks.

Please provide an update on the ADA projects that were to be done this summer.

Assistant Superintendent/Board Secretary Mrs. Lynn Shugars will provide an update regarding these projects to the Board of Education at the Board Work Session on Tuesday, August 13, 2019 at 7 pm in the Malberg Administration Building Board Room. The meeting also will be live streamed. We will share information online about the projects after that meeting.

What is the District policy on opting out of standing for the Pledge of Allegiance?

District Policy 8820 - Opening Exercises/Ceremonies states in part: "The Board of Education requires the students in each school in the school district to salute the United States flag and repeat the pledge of allegiance to the flag of the United States in accordance with the provisions of N.J.S.A. 18A:36-3. The pledge of allegiance shall be rendered with the right hand over the heart, except that students who have a conscientious objection against such pledge or salute, or are children of accredited representatives of foreign governments to whom the United States government extends diplomatic immunity, shall not be required to render such salute and pledge or stand during such pledge or salute, but shall be required to show full respect to the flag while the pledge is being given."

The full policy may be found online. All District policies are available on the District web site under the "Our District" pull-down menu, by clicking the link "Policies and Procedures." Policies may be searched using keywords.

Are additional funds being appropriated toward the cost of the East Auditorium Parapet Wall Project (Phase One)?

No. The Board is approving a transfer of funds, through a resolution on the agenda of the July 23, 2019 Board meeting, within the Capital Projects Fund (Fund 30) from finished or dormant projects into the East Auditorium Parapet Wall Project (project 8132).

As was discussed at the March 2019 Business and Facilities Committee meeting, and again during the 2019-20 budget presentation, $1,000,000 of the funding for project 8132 would come from capital reserve funds, and the remainder would come from funds that had already been appropriated into Fund 30 for previous projects. The construction bid for project 8132 was Board approved at the June 25, 2019 Board meeting to D'Andrea Construction in the amount of $2,639,000. The resolution on the July 23, 2019 agenda will move $1,914,312.09 from various finished or dormant projects into project 8132. This amount, in addition to the $1,000,000 already approved as a withdrawal from the capital reserve fund during the approval of the 2019-20 budget, will fund contractor costs, architectural fees and any other costs associated with the project. The Board is required to approve, through a Board resolution, any transfer of funds within the capital projects fund.

Who is the CHPS website accessibility coordinator?

The Cherry Hill Public Schools' website accessibility coordinator is Assistant Director of Technology Mr. Marc Plevinsky. Mr. Plevinsky may be reached at mplevinsky@chclc.org or (856) 489-7663.

How can I go about transferring my daughter from Cherry Hill East to Cherry Hill West?

When a high school student wants to transfer from one high school to another, the parent should contact the student's current guidance counselor. The contact information for each high school's guidance department is available on the respective school web sites.

Is there a written accessibility policy on the CHPS web site? Do all pictures on the web site have text descriptions?

The Cherry Hill Public Schools' accessibility policy, Policy 1511 - Board of Education Web Site Accessibility, is on the District web site, www.chclc.org, under the "Our District" pull-down menu at top of the home page, under the link "Policies and Procedures." As per the policy, every effort is made to ensure that images used on the web site include text equivalents for them. In the event that a user finds an accessibility issue on our web site, at the bottom of each page of the site is a link titled "Difficulty using Assistive Technology with our site?" Users may report issues via this link.

There is confusion regarding whether Rosa International Middle School is an IB Programme® school. Can you please clarify this?

Rosa International Middle School is an authorized International Baccalaureate® (IB) Middle Years Programme (MYP) school, and has been continuously authorized as such since 2001. The MYP has been delivered with fidelity at Rosa since its authorization.

Where can I find the math packet for incoming 9th graders?

The District does not require a math packet for incoming 9th graders. There are, however, links summer math enrichment on our middle schools' web sites. These links offer suggestions for summer math practice for rising 9th graders, but completing them is not mandatory. You may find math enrichment suggestions for younger middle schoolers on the middle web sites under the Academics tab.

Is there a reason the main entrance with the new security enhancements is not being used at Woodcrest Elementary School this summer?

The main entrance at Woodcrest Elementary School is operational and is being used for visitors to the school during the summer. Students participating in the summer enrichment STEP programs are entering through a different entrance closer to the rooms where the program is held. This entrance is monitored and has a buzzer system for access.

I have heard that the overnight trips at the middle school level (Liberty Science Center and Washington, DC) are now day trips only. Is it true that the overnight trips have been cancelled?

The middle school principals and Assistant Superintendent K-12 Dr. Justin Smith are discussing the pros/cons of overnight field trips and day-long field trips, and the discussion is pointing toward offering day trips instead of overnight trips for middle schoolers. Factors include cost (also an access/equitability issue for our families), liability, and security.

Hello! I see on the June 25, 2019 Board of Education Action Meeting agenda that the district is planning to send 3 private school teachers to a professional development conference. Is this money from the state, passed through the district, or does it come out of our district budget? Thanks!

The money to send the three private school teachers to a professional development conference does not come out of the Cherry Hill Public Schools budget.

As the local education agency (LEA), the Cherry Hill Public Schools is responsible for numerous federal grants which provide funding to CHPS and non-public schools within Cherry Hill. This practice is not unique to CHPS and is implemented state wide.The money that is sent to the public school district as funding cannot be given directly to the non-public schools.

If you would like to learn more about the Every Student Succeeds Act (ESSA) requirements, the Annual ESSA Stakeholder meeting is scheduled for August 7, 2019 at the Malberg Administration Building from 2-3:30 pm. The different grant funding sources and allowable uses are reviewed.

In this particular instance, Title II funds are being used to send the teachers to professional development. This is an allowable use based on the grant requirements.

Are the big windows next to the entrance doors of the Woodcrest Elementary School vestibule made of tempered glass?

Yes, the large windows next to the doors of the Woodcrest Elementary School main entrance are made of tempered glass.

I've seen a lot of chatter on social media about the new secure entrances at some of our schools and whether they are ADA compliant. Would you please explain what the District is doing regarding ADA compliance?

As a District, we continually work to improve the resources devoted to the wellness of all of our students and staff, including the buildings they learn and work in every day. To that end, projects devoted to ADA (Americans with Disabilities Act) compliance are in progress now and will continue through the summer months and beyond. We are thrilled with the progress on our security suites, as improved safety and security goes hand in hand with improved wellness. All building elements for our new security suites are designed and constructed for ADA and accessibility compliance.

When full day kindergarten starts in September 2019, will there be a cap on the number of students who are attending (e.g., no more than 300) or will all children who register be enrolled?

As was discussed at a recent Curriculum & Instruction Committee meeting and during an update presentation to the full Board of Education on April 30, 2019, all students who register for kindergarten will be placed.

What time will full day Kindergarten begin and end each day in 2019-2020?

Full day kindergarten, which will begin with the first day of the 2019-2020 school year on September 3, 2019, will run the same hours as our regular elementary school hours: Monday-Friday, 9 am-3:30 pm.

Are residents able to run on the tracks at the high schools on the weekend or are they locked?

Our high school tracks are open for community use on the weekends with one important caveat: If there is a team using one of the turf fields at either high school at any time, community use of the track is prohibited.

I found recently that our neighboring school districts have different costs for AP tests. Why does AP testing in our school district cost more per AP test compared to other districts?

The costs associated with the Advance Placement (AP) exams for high school AP students are set by College Board®. The cost does not change based on a school or school district. However, fees could appear to be cheaper if a district contributes part of the expense to help parents. In the Cherry Hill Public Schools, families who cannot afford the exams may get help from their school or may ask the College Board® for a waiver.

How do you go about obtaining your old high school transcripts if it has been 27 years since you graduated?

Transcripts are maintained by each high school. Please contact your alma mater to inquire about your transcripts.

Regarding the vestibules that were voted on Tuesday evening, March 19 for Cherry Hill Schools East and West, what is the design approach for these modifications? Is it just entry reconfiguration or reconfiguring the offices as well?

The design will require a slight reconfiguration of the entryway and main office at each of the high schools. The new configuration will have the main office adjacent to the entryway vestibule of each school. Upon entry to the vestibule, visitors will be able to speak to main office staff through a sliding window, which also will allow for drop off of items for students. The vestibule will have locking doors to both the interior and the exterior of the building, with buzz-in access for visitors and students, and swipe card access for staff. This means that visitors no longer will be free to walk through the high school buildings to gain access to the main office or to drop off an item for a student.